1. Select the Application tab
   
2. Complete the UEF application in the Form section
   
1. Click the Save button periodically to ensure your work is not lost
   
2. Required questions have red asterisks (*). You will not be able to submit your application until all required fields have been completed. Make sure your responses stay within the word limits or you will not be able to submit.
   
3. Click Attachments at the top of the tab
   
4. Upload your supporting documents
   
1. Click + New and select the files you would like to upload
   
2. Select the destination for your files and add tags if you wish
   
3. Learn more about file management
   
5. Submit your program application
   
1. Ensure all required fields are completed and all required documents have been uploaded
   
2. Click the Submit button
   
1. You will not see the Submit button until you have completed all the required questions. Once submitted you may no longer make edits to your application.
   

1. Check your Submission Status
   

1. Navigate to the list in the Programs section; your submission status is listed in the Status column.
   
2. If your application has been successfully submitted, the status will say "Submitted"
   
3. If your application is successful, the status of the application will change from “In Review” to “Selected” in your Programs list.
   
4. You will also receive an email notification of any changes to your application status. See a description of each status below:
   

1. Submitted: Your Qualification application has been received.
   
2. In Review: Your application is being reviewed.
   
3. Incomplete: Your application is incomplete and requires additional information. Your application has been re-opened to allow editing. Once you add the required information, you can re-submit your application for review.
   
4. Selected: Your application has been reviewed and accepted. You may begin a Site-Specific Project Application for the program.
   

1. You can also communicate with the Program Administrator via the Messages section. To do this Navigate to Finance > Programs >Universal Energy Facility > Messages. 
   

Requirement
Ensure you name your project using the following naming convention: "[Organization Name] - [Project Name]"

Complete the initial technical analysis for the project. Please read an overview of each project module as well as the UEF requirements (as stated in the UEF Operating Manual and Project Applications Instructions) for completing each module below. Detailed instructions for how to use each module can be followed in the pre-development user guides.

1. Information
   

1. The information module of the project contains the site information that was provided when creating the project. Learn more about completing your site information.
   
2. You will also upload Site-Specific Project Application files in the Project Files tab for each project. You must upload the following files:
   
1. Local Support - MOU or letter from proposed site’s community council, executive, chief, or other community-level person/entity with competent authority to grant local project approval/support
   
2. Financial resources - Bank statement(s) showing cash balance as dictated in section 4.6 “Available cash” of the UEF Operating Manual, plus letters of commitment from related parties if bank accounts are not held by the Applicant
   
3. Legal and licensing compliance - EIA reports and certificates for all proposed sites, evidence of application being undertaken, or appropriate exemption from regulatory body, as required in country of operation
   
4. Other concessional funding - Official notarized letter from applicant stating that the proposed project has not received other site-specific connection-based concessional funding, including but not limited to tender awards, grants, subsidies, and incentives
   
5. A signed warrant (Appendix A) specifying that the Applicant has read, understand, and will comply with the technical standards this document and the design and component requirements in Appendix A.
   

2. Load
   

1. In the load module, you will provide information on the number and type of customers as well as the projected load profile. Learn more about creating a load assessment.
   

3. Generation Design
   

1. Once your load profile in Odyssey is complete, you can design a generation system.
   
2. Odyssey is integrated with HOMER Energy to enable rapid system design based on your load assessment.  Learn more about designing your generation system
   
3. UEF Requirement: The proposed generation design must have a load availability of at least 97% and renewable energy production of 60%, verified via the UEF Platform’s embedded HOMER module. If HOMER cannot be used, please provide other technical justification in the Information > Project Files section of your Site-Specific Project Application.
   

4. Distribution Design
   

1. Input capital expenditures related to the distribution network and customer connections. Learn more about inputting distribution design costs.
   
2. UEF Requirements: 
   
1. Distribution assets must be grid compatible and approved by the host country regulatory body.
   
2. Grantees must use customer metering solutions that can be integrated with the UEF Platform. This enables the UEF to remotely verify connections in an efficient and affordable manner.
   

5. General Costs
   

1. Input general costs related to site development and operating expenses. Learn more about tracking general costs.
   

6. Revenue
   

1. The Revenues module calculates your revenues based on your defined tariff structure and forecasted load profile. Learn more about entering your tariff structure. 
   

2. Financial
   

1. In the Financials section, you will enter project-level sensitivities and account for ramping/growth rates for your load assessment. The financial page uses all the information you entered into Odyssey to calculate key financial metrics. Learn more about calculating project financials.
   
   

After successful signing of the grant agreement, the UEF program requires that you provide a monthly update on the development status of your site by the 15th of each month. Follow the steps below to provide this status update: to do this;

1. Select the Milestones tab from the top navigation bar
   
2. Double-click on the status column to choose the stage you are in from the drop-down list - You can select whether the milestone is currently in progress or if it has been completed
3. Provide a status update for each milestone, start date, end date, details on the milestone progress, and any documentation 
   ( Note: Make sure you add the start and end date)
   

A description of the development statuses is provided below:

1. Financing Secured  - The financing needed to begin purchasing materials for and constructing your site has been secured.
   
2. Purchase Order Assets - An order for the purchase of materials for the site has been placed.
   
3. All Goods Received (Cleared Customs) - All materials required for site construction are through the customs process and are ready to be transported to the site.
   
4. Installation (All Goods on Site) - All materials required for construction are at the site and you are able to begin installation of the mini-grid components.
   
5. Under Construction - Site construction has begun. 
   
6. Customers Connected - Customers have begun using power at the site. The Odyssey team can work with you at this point to integrate your meter consumption data to support remote verification of the site. Learn more
   
7. Commissioned - Proofs of customer connection for grant disbursement have been submitted to the UEF Program Administrators in the Connections section of your project in Odyssey.  
   

 Additional Milestones

You can customize additional Milestones for your projects by

1. Click on the Plus sign in the Additional Milestones section
2. Input the milestone that you want to report on
3. Double-click on the status column to choose the stage you are in from the drop-down list.
4. Select the Start and end date when done with that milestone
   ( Note: Make sure you add these)
5. If you need to, you can add additional details in the description and upload images/documents to the Milestone; these will automatically be saved in the Project Files section.
   
   

4. Project Implementation