REA NEP Minimum Subsidy Tender

REA NEP Minimum Subsidy Tender

The REA Nigeria Electrification Project (NEP) Minimum Subsidy Tender uses the Odyssey platform exclusively for all tender-related activities. Submissions outside of the platform will not be accepted. The platform requires rigorous technical analysis; we highly recommend that you begin your proposals early in order to complete them by the deadline. 

In addition to this application guide, please consult the Odyssey Platform Help Guides as well as the FAQs to troubleshoot any issues, or reach out to the Odyssey support team via the support chat box in the bottom right corner of the application.


1. Review program information

  • Select the Finance > Programs tab from the left navigation bar

  • Select REA NEP Minimum Subsidy Tender_Round 1 from the programs list

  • Click the Resources section

  • View and download the program documents

    • Select the documents or folders you would like to download

    • Click the Download button

    • Read all program documents thoroughly before submitting your application to ensure that you understand all the requirements.

    • You can also communicate with the Program Administrator (REA) via the Messages section.


2. Fill out all project-specific information

  1. Navigate to the Claims section
  2. Navigate into any of the 57 project sites that belong to the program to complete the required data modules.
    1. The sites are numbered according to their corresponding regional lot (see below for more information on regional lots).

    1. Overview of Lots

      Lot number

      State

      Number of Sites

      Estimated number of customers

      Lot 1 – REA – NEP – SHM1 – A

      Ogun

      13

      1,522

      Lot 2 – REA – NEP – SHM1– B

      Cross River

      16

      3,092

      Lot 3 – REA – NEP – SHM1 – C

      Sokoto

      20

      9,571

      Lot 4 – REA – NEP – SHM1 – D

      Niger

      8

      4,868



Complete the project data modules

Complete the technical analysis and application within each project. Please read an overview of each project module as well as the MST program requirements for completing each module below. Detailed instructions for how to use each module can be followed in the Odyssey pre-development user guides.

  1. Overview
    Access any of the project’s data modules and user guides in the Pre-Development section of the Overview module. 

  2. Information
    The information module of the project contains details on the project location as provided by REA

  3. Project Application
    In the Project Application module, you will fill out the Form Tech - 1 information specific to the provided project site
    If you have any files relevant to the specific site you can upload them to the Portfolio Data Room and add a label for the project name. Learn more about adding labels to files
  1. Load
    In the Load module, you have been provided information on the number and type of customers as well as the projected load profile.
    Learn more about creating a load assessment.
NEP MST Requirement:
  1. Please note that load profiles should not be lower than the benchmarked capacities. It is acceptable to modify them to higher values, but not lower.

    If you click on the load tab of a community in Odyssey, you will notice that the number of connections (residential and commercial customers), average daily load (kWh/day), peak power (kW), etc., are indicated as minimum values. You can only add more customers or loads, but you cannot make adjustments to the existing values.

  2. Bids with lower load profiles will be considered non-responsive
While REA has employed every effort to collect data as accurately as possible, REA is not responsible for the accuracy of the market intelligence provided. Proposers that are awarded a contract will be required to conduct their own due diligence on all the mini-grid sites of the Lot.

  1. Generation Design

Odyssey is integrated with HOMER Energy to enable rapid system design based on your load assessment. 

  • HOMER can be used to either optimize the sizing of each component or to validate that your pre-specified system capacities will meet the load specified.  Learn more about designing your generation system.

  • Select one of the system design configurations provided. The design with an asterisk next to its name is the suggested system design configuration for that site. 

  • Note: when you finish modeling your site, you MUST select which design is the active design so the REA team knows which design to evaluate.

  • Run HOMER to model the system. 


REA Requirement:
  1. Do not include any cost information in this section, after you have optimized your design using Homer, make sure you remove the costing information upon submission. Set all costing information to 0.000001 before submitting it to the program.
  2. You are not required to use the system design configuration recommendation, but the justification for alternative choices must be made in the Demand and Load Projections tab in Form TECH - 1 which is located in the Project Application tab. See more information on the system design configurations in the MST RFP document (available to download in the Odyssey Program > Documents section).
  3. Your HOMER results must demonstrate that your system will meet the minimum renewables fraction requirement of 60%, with 98% load availability.
  4. Your system should be designed to meet the load modeled in the Load section, which is your expected baseload (usually the load you expect by Year 2 of operations).
  5. The HOMER simulation in Odyssey must show a battery lifetime of minimum 5 years. Confirm this by downloading the Homer Design file, learn more on this here
  6. The HOMER simulation in Odyssey must show a capacity shortage of less than 3% of the total annual electricity demand [kWh].
  7.  To check the Capacity shortage, kindly follow the steps below for instructions on how to find the inputs for the formula below .
  8. Capacity Shortage % = Annual Capacity Shortage / Annual Electric Consumption
  9. Learn more about how to ownload the Homer Design File?




Revenue

  1. The Revenues module calculates your revenues based on your defined tariff structure and forecasted load profile. Learn more about entering your tariff structure. 
NEP MST Requirements:
  1. Tariffs must be imputed in Naira
  2. The proposed average "effective tariff" for each site shall be no more than 200 NGN/kWh.The "effective tariff" is the sum of revenues collected as monthly fees or tariffs (also known as the Annual/Monthly Revenue at the site) divided by the kWh consumed during the same time period.
  3. You can view the effective tariff (in NGN/kWh) for your site in the Summary module of your project.
  4. Kindly note that you can find the currency of the effective tariff on the platform is listed as ($/kWh) however these effective tariffs result are actually in (NGN/kWh).
  5. The tariff proposed in the Odyssey financial model shall be compliant with NERC’s mini-grid MYTO tool. A password-protected, fully completed NERC mini-grid MYTO tariff calculation tool showing the tariff to be applied should be uploaded to the Portfolio > Data Room.
  6. You can download the MYTO tool from the Documents section of the program

Summary

  • The Summary module of the project offers a concise view of your project’s key information.

3. Submit your Portfolio

There is a portfolio for each of the lots containing all the project sites in your account. Complete the portfolios for the lots you are interested in and leave any portfolio for the lot you aren't interested in empty.

NEP MST Requirement:
  1. You can bid for a minimum of 1 lot and a maximum of 4 Lots. Successful companies may be awarded no more than 2 Lots
  2. You must include ALL NEP MST sites within a state in your portfolio submission for your chosen lot. You cannot mix projects from different lots in one portfolio, each lot submission must have a separate portfolio.
  3. Please name your portfolio with the following nomenclature: “Name of Lot, Name of Developer”.
Review your portfolio
  1. Navigate to the Finance > Portfolios section of your account
  2. Navigate into the lots you are interested in to view the project sites in the lot
Complete your portfolio
  1. Complete the Business Plan section of the portfolio. 
  2. Upload the required documents in the portfolio Data Room. 
  1. Use the document checklist to check the required documents.
  2. Check off the checkboxes next to the required documents to ensure you are uploading all necessary documentation. 
  3. Learn more about the portfolio Data Room.
NEP MST Requirement:
It is required that you upload your files to the Portfolios > Data Room. The project-specific files should be uploaded here as well
Submit  your portfolio
  1. Navigate to the Portfolio Submission 
  2. Click on Submit Proposal 
  3. Once you have submitted your proposal, the portfolio and projects will be locked for editing. To unlock your proposal for editing before the submission deadline, click on Withdraw Proposal

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