NEP AfDB Productive Use Appliances & Equipment (PUE) Claims Submission

NEP AfDB Productive Use Appliances & Equipment (PUE) Claims Submission

The NEP AfDB Productive Use Equipment program uses the NEP Platform powered by Odyssey exclusively. Please read the guide thoroughly for instructions on how to submit your monthly claims to the NEP program. 

In addition to this participation guide, please review the complete Odyssey user guides and FAQs to troubleshoot any issues, or reach out to the Odyssey support team via the support chat box in the bottom right corner of the application.


1. Create a Claim

Once your pre-qualification application has been Selected, you may submit claims on a rolling basis. 

  • Click on Finance > Programs

  • Select the NEP AfDB PUE program to open it

  • Click on Claims from the top navigation bar and create a PUE claim 


 REA Requirement:

You must label each claim by the month submitted using the format Month_ Deployment (EX. June_Deployment).

  • Complete Claim Information

  1. Click each field to fill out the required information
  1. Learn more about each field below
  1. Asset Name: Enter the month that your claim will be submitted using the “Month_Deployment” format
  2. Notes: Not required, but you may enter claim information here
  3. Country: Select "Nigeria" from the dropdown menu
  4. State: Select the city of your headquarters or distribution center (this field is not essential but must be filled out to proceed). 
  5. Program: you must select NEP AfDB Productive Use Appliances & Equipment (PUE) in the Programs field in order to submit your claims. Save your claim 

NOTE: If the Save button is gray, make sure all fields are completely filled out. Once all the required information is entered,
the button will turn green.

2. Connections Template

You will need to submit proof of customer connections for each PUE deployed in order to receive the grant disbursement. You are required to create a new claim each month to submit a set of deployments for that month.

  1. Download Template Connections
  1. Navigate to the connections module of the claim
  2. Select the Download Template button to download an excel template where you can import your proof of customer deployments. A description of the data you should include in each column is outlined below:

Field

Definition

Customer Meter Number

Required - This is the ID of the system associated with the connection. This value must be unique for each row. In most cases, this is the serial number of the meter.

PUE Serial Number

Required - Unique identifier provided by the manufacturer.

Invoice Number

Required - Receipt for equipment.

Equipment Image Link

Required - Upload images of the equipment, including the serial number, to a Google Drive folder and provide the link for each piece of equipment.

Name of PUE

Required - Name of equipment deployed (e.g., Fridge, Clipper).

Type of PUE

Required - Select whether the productive use equipment is "Agro" or "MSME".

Equipment Classification

Required - Select whether the productive use equipment is "Mini-Grid Connected Equipment" or "Standalone Equipment".

PUE Capacity (kW)

Required - The capacity (in kilowatts) of the productive use equipment deployed.

Date of Deployment

Required - The date the equipment was deployed to the end user.

Community Name

Required - Name of the community where the equipment is deployed.

Local Government Area

Required - Name of the local government area where the equipment is deployed.

Location (State)

Required - Name of the state where the equipment is deployed.

Latitude of PUE Deployment Site

Required - The latitude of the connection in decimal degrees.

Longitude of PUE Deployment Site

Required - The longitude of the connection in decimal degrees.

MSME Payment Plan

Required - Enter the type of payment as either "Outright," "Installment," or "Operator Owned Systems."

Downpayment Amount Paid (NGN)

Required - Enter the down payment paid by the end user. Input 0 if the system was bought outright or operator-owned.

Installment Amount (NGN)

Required - Enter the installment amount agreed upon by the end user. Input 0 if the system was bought outright or operator-owned.

Outright Payment Paid (NGN)

Required - Enter the full cost of the system paid by the end user. Input 0 if the system was bought on an installment plan or operator-owned.

Operator-Owned Systems Charge

Required - Enter the amount you are charging the end user. Input 0 if the system was bought on an installment plan or outrightly.

Unit Price of PUE (NGN)

Required - Cost of equipment bought by the company from the supplier.

Training on PUE deployed (Y/N)

Required - Select if you have trained the end-user on how to use the equipment.

Challenges

Not Required - State any challenges faced.

Recommendations

Not Required - Share recommendations with the program admins.

  1. Fill out the project application
    You are also required to fill out all the required questions on the project applications page and upload documents to the Information > Project files section

3. Upload Connections Template

When you have completed your Excel template, follow the instructions below to import the connections into Odyssey
  1. Select the Import/Update Connections button
  2. Upload the completed template
  3. Make any edits directly in the software by clicking a connection or downloading the connections, editing them and re-uploading them
  4. Check the Submittable column to see whether the required information on each connection has been provided
  1. If the column says "Yes", you have provided the required information and can submit your connections.
  2. If the Submittable column is red and contains "No", you are either missing data that needs to be provided or your connection has already been submitted. Filter by "No" to see which connections need additional information. Missing rows/cells are highlighted it pink.

 
4. Submit your Connections

Follow the steps below to submit your connections to the Program Administrator.
  1. Select the checkbox next to each connection you would like to submit
  2. Select the Submit button
  3. Choose Submit Selected Connections or Submit All (Filtered) Connections from the dropdown menu
  4. Verify that all connections were submitted in the summary panel at the top of the page
  1. Filter the Submission Status to "Not Submitted" to see connections that were not submitted
  2. Verify that your connections are complete (see above) and resubmit

5. Messaging program administrators

  • You can communicate with the Program administrators via the Messages section provided under the program. To do this,
  • Navigate to the Messages module in your claim.
  • Write your message

  • Click on Submit

6. Verify your connections

Once you deliver your equipment to the end user, you are required to submit proof of customer connection for grant disbursement. This requirement applies to companies with mini-grid-connected equipment.
    

1. Integrate Meter Data

Odyssey enables you to integrate operating data in the data integrations section of Odyssey. For remote verification of connections, Odyssey automatically checks your meter integrated with Odyssey to verify that your connections have been supplied electricity and meet program requirements. Learn more about setting up a data integration.

Once you start deployment, please complete your meter integration as soon as possible so your data will be available when you are ready to complete remote verification. 


2. Complete remote verification and submit your connections 

You will upload connections and complete remote verification in the Connections module of each project. Learn more about completing remote verification and submitting your connections.


PUE Program Requirement

A connection will be considered verified if Odyssey finds the following:· 

  1. A minimum of 5 daily consumption readings must be recorded within 30-day period following the date of equipment connection.

  2. The 30-day monitoring period should begin from the date of equipment connection, as indicated in the connection sheet.

  3. The recorded dates of the readings do not necessarily have to be consecutive.


Verify your Connections

  • To verify your connections;

  1. Select the checkbox next to each connection you would like to submit

  2. Select Verify

Once you select 'Verify', the verification process will be initiated and the status of each of them will be displayed. Review the meaning of each status below:

  • Verification in progress
    The request to verify the connection has been sent.

  • Meter Reading not found
    No data was found for the meter. Please check your integration again

  • Data out of date range
    Consumption was found, but not within the date range of the rule (e.g,Consumption is greater than zero but doesn't meet the 90-day date range)

  • Didn’t meet requirements
    Consumption is equal to 0

  • Error during verification
    An unexpected error occurred.

  • Verified
    Verification was successful

3. View your connections status

Once you have submitted connections, the PBG program administrators will review your connections and either mark the connections as Approved, Paid, or Rejected.  You can view a summary of the status of all connections in the summary at the top of the Connections module and will be notified by email of any connection status updates.

  • Not Submitted

Connections are uploaded to Odyssey but not submitted. 

  • Submitted Connections

investor has received the connections.

  • Approved Connections

Investor has approved the connection

  • Paid Connection

Investor has given the connection a tier, assigned a payout, and paid for the connection.

  • Rejected Connections

The investor received the connection and there was a reason the connection was refused. You can rectify the connection (ex: adding missing information) and submit again if appropriate. Please check the Messages section of your project for more information from the program administrator.



    • Related Articles

    • NEP AfDB Productive Use Appliances & Equipment (PUE) Application

      The Results Based Financing for Productive Appliances & Equipment aims to increase the productive use of energy in remote communities by increasing access to efficient, electric productive equipment. Submissions outside of the platform will not be ...

    • Claim Submission

      The NEP Solar Home Systems OBF program uses the NEP Platform powered by Odyssey exclusively. Please read the guide thoroughly for instructions on how to submit your monthly claims to the NEP program. In addition to this participation guide, please ...

    • CEI Africa PUE RBF Participation Guides

      CEI Africa (CEI Africa) uses the Odyssey platform exclusively for all RBF-related activities. Submissions outside of the platform will not be accepted. Please read the guide thoroughly for instructions on how to submit an application to the CEI ...

    • AfDB Minimum Subsidy Tender Application

      Please consult the Odyssey Platform Help Guides as well as the FAQs to troubleshoot any issues, or reach out to the Odyssey support team via the support chat box in the bottom right corner of the application. 1. Review program information Select the ...

    • DART Equipment Financing Facility - Nigeria

      The DART Equipment Financing Facility uses Odyssey for application submissions and communications exclusively. Submissions outside of the platform will not be accepted. Please read the guide thoroughly for instructions on how to submit an application ...