Gender RBF - (Group 1 appliances)

Gender RBF - (Group 1 appliances)

The Gender-focused RBF Pilot uses the Odyssey platform exclusively for claims submission and milestone tracking. Please read the guide thoroughly for instructions on how to submit your sales claims and share ongoing data with Odyssey. In addition to this participation guide, please review the complete Odyssey user guides and FAQs to troubleshoot any issues, or reach out to the Odyssey support team via the support chat box in the bottom right corner of the application.

For upfront payment

  1. Integrate your CRM - In order to automatically share payment data with Odyssey for milestone disbursements, you will integrate your CRM with the Odyssey platform. The Odyssey Support team will support you through this process, but basic instructions are linked below:
    1. Google Sheet Integrations
    2. Angaza Integrations
  2. A “Pre-Claim” will be created in your account, called “Company Name_Pre-Claim” and will be found in the Claims section of the Gender RBF Pilot Program on Odyssey. The purpose of this Claim is to track your upfront payment.
    No connections will be uploaded / submitted for this claim.
  3. Upfront payment will be disbursed within 30 days of contract execution

For new product sales and Milestone 1 disbursement:

  1. Create a claim

    You may submit up to one claim for sales per month July 2024 to January 2025. At a minimum, each claim should have 50 sales.

    1. Click on Finance > Programs
    2. Select the Gender RBF Pilot Program from your Programs list
    3. Click on Claims from the top navigation bar and create a Productive Use claim
    4. Each claim must be labeled with the format Claim #_Month (i.e. Claim 1_July)
    5. Complete claim information
    6. Click each field to fill out the required information
      1. Asset Name: Enter the month that your claim will be submitted using the “Claim #_Month” format
      2. Notes: Not required, but you may enter claim information here
      3. Country: Select Country from the dropdown menu
      4. State: Select the city of your headquarters or distribution center (this field is not essential but must be filled out to proceed)
      5. Program: you must select the Gender RBF Pilot Program from the dropdown list to attach the claim to the program

  2. Complete the Connections Template
You will need to submit proof of customer sales for each productive use claim and sale in order to receive grant disbursement. You are required to create a new claim each month to submit a new set of deployments for that month.
a. Download template
  1. Navigate to Connections section of the claim
  2. Select the Download Template button to download an excel template where you can import your proof of customer deployments. A description of the data you should include in each column is outlined below
  3. Fill out all required fields. Some fields include dropdown options and data
Notes
A PDF version of the questions included on the claims template is available for download in the Resources section of the program, should you need a physical copy to gather data from end users.

3. Upload Connections Template

When you have completed your Excel template, follow the instructions below to import the connections into Odyssey;
  1. Select the Import/Update Connections button
  2. Upload the completed template
  3. Make any edits directly in the software by clicking a connection or downloading the
  4. connections, editing them and re-uploading them
  5. Check the Submittable column to see whether the required information on each
  6. connection has been provided
  1. If the column says "Yes", you have provided the required information and
    can submit your connections.
  2.  If the Submittable column is red and contains "No", you are either missing
    data that needs to be provided or your connection has already been
    submitted. Filter by "No" to see which connections need additional
    information. Missing rows/cells are highlighted it pink.

4. Submitting your connections

Follow the steps below to submit your connections to the Program Administrator.
  1. Select the checkbox next to each connection you would like to submit
  2. Select the Submit button
  3. Choose Submit Selected Connections or Submit All (Filtered) Connections from the dropdown menu
  4. Verify that all connections were submitted in the summary panel at the top of the page
  5.  Filter the Submission Status to "Not Submitted" to see connections that were not submitted

For Milestone 2 and disbursement based on usage:

6 months after claims submission, you’ll receive a notification to edit your claim and upload end-line survey data. To submit your end-line survey data;

1. Navigate to the Connections section of the claim
2. Select the Download Template button to download an Excel template where you will enter end-line survey data. You’ll notice this template includes different fields from the original template you completed for Milestone 1 disbursement. 

When you have completed your Excel template, follow the instructions below to import the connections into Odyssey
  1. Select the Import/Update Connections button
  2. Upload the completed template
  3. Make any edits directly in the software by clicking a connection or downloading the connections, editing them and re-uploading them
  4. Check the Submittable column to see whether the required information on each connection has been provided
  1. If the column says "Yes", you have provided the required information and can submit your connections.
  2. If the Submittable column is red and contains "No", you are either missing data that needs to be provided or your connection has already been submitted. Filter by "No" to see which connections need additional information. Missing rows/cells are highlighted in pink.
Messaging program administrators

You can communicate with the Program administrators via the Messages section provided under the program. To do this,
1. Navigate to the Messages module in your claim.
2. Write your message
3. Click on Submit



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